Washington State Student Services Commission Bylaws

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Article I - Operational Procedures

Section 1 Meetings

1. Regular Meetings
   There shall be a minimum of three (3) commission meetings each academic year.
2. Special Meetings
   Other special meetings may be held at the discretion of the president.

Article II - Committees

Section 1 - Executive Committee

1. The executive committee shall assist the president in carrying out the business of the Commission.
2. Membership
   One (1) President, president-elect, past president, secretary, treasurer, and two (2) members-at-large appointed by the president and any members appointed to serve on standing committees of WACTC.

Section 2 - Nominating Committee

1. Membership
   The committee will be comprised of three (3) members appointed by the executive committee. One of the three shall be the immediate past president, who shall chair the committee.
2. The nominating committee shall be responsible for presenting a complete slate of officers at the spring meeting.

Section 3 - Other Committees

The president shall have the authority to appoint other committees as needed.

Article III- Councils

Section 1 - Membership

Councils of WSSSC include:

1. Advising and Counseling Council (ACC)
2. Admissions and Registration Council (ARC)
3. Career and Employment Services Council (CESC)
4. Council of Unions and Student Programs (CUSP)
5. College Women's Programs Council (CWPC)
6. Disability Support Services Council (DSSC)
7. Financial Aid Council (FAC)
8. Multicultural Student Services Directors Council (MSSDC)

Section 2 - Recognition

1. Additional councils may be recognized by WSSSC via a formal written request and a two-thirds (2/3) majority vote of the members present. The same procedure shall be used to delete councils.
2. The WSSSC will communicate with WACTC on a regular basis to provide input on additions and deletions of councils.

Section 3 - Articulation

1. Councils' Role and Responsibilities
   1. Maintain a written constitution or charter and by-laws that identify to whom the group is responsible.
   2. Provide a written set of goals each year and submit an annual report summarizing the year's activities and accomplishments.
   3. Respond to issues posed to the group by the WSSSC.
   4. Communicate ideas, issues and concerns to the WSSSC for its review, consideration, and advice.
2. Role of the WSSSC Related to Councils
   1. Provide support to the councils by:
      1. Assigning a member of the WSSSC as the representative of the Commission. Each representative shall attempt to attend all meetings of the council to which he/she is assigned, or attempt to send an alternate to each council meeting.
      2. Providing advice on issues upon request.
      3. Representing the concerns and issues of council to other groups.
   2. Initiate communication and coordination by:
      1. Providing minutes of regular meeting and pertinent correspondence of the WSSSC to the chairpersons of the councils.
      2. Hosting an annual meeting of the WSSSC executive board and the council chairpersons.
   3. Generally recognize and empower the councils toward the achievement of their goals.
3. Role and Responsibilities of WSSSC Liaison Members
   1. The liaison from the WSSSC to the council is the official representative of the Commission and is a non-voting member of the council.
   2. The liaison representative shall be the official to the WSSSC from the specific council.
   3. The liaison representative shall attempt to attend all meetings of the council to which he/she is assigned, or attempt to send an alternate.
   4. The host campus dean should make every effort to attend a council meeting on his/her campus if the WSSSC liaison is not available.
   5. Provide to the WSSSC President updated versions of the constitution, by-laws, officers and budget of the assigned council.
   6. Give an oral and, if appropriate, written report at a quarterly WSSSC meeting regarding issues and activities of the council.
   7. Communicate ideas, concerns and advice between the WSSSC and the council.

Article IV- Amendments

These bylaws may be amended by a two-thirds (2/3) majority vote of the members present, providing notification has been made at the previous meeting or by written notice sent out at least two weeks prior to the meeting at which the action is to be taken. All amendments will be written out in full for the study of the members.

Revised: 1966, 1969, 1974, 1977, 1983, 1989, 1997, 1999, 2002

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